Managing Roles

A user role is a consolidation of several permissions. A permission is a delegation of authority or a right that is assigned to a user or a group of users to perform an action on a system. Permissions can be granted to or revoked from a user/user group/user role automatically or by a system administrator. For example, if a user has the permission to sign into a system, then the permission to sign out is automatically implied without the need of granting it specifically. Instead of associating permissions with a user, admins can associate permissions with a user role and assign the role to users. User roles can be reused throughout the system and prevents the overhead of granting multiple permissions to each and every user individually.

Default user roles

The following are the roles that are available by default in WSO2 ES.

• Internal/publisher  -  This is a sample role that is meant to demonstrate the permissions required from a Publisher user. 
• Internal/store - This is a sample role that is meant to demonstrate the permissions required from a Store user. 
• Internal/reviewer  - This is a sample role that is meant to demonstrate the permissions required from a Reviewer user. Every asset needs to be reviewed by a user in this role before the asset is published into the Store.
• private_{username}  - users’ private role. Every user in the ES is automatically associated with a role that is created by prefixing their username with private_ . Use this role to control per-user permissions.

• Internal/everyone - This role, which is a system reserved role, is used to create system operations.

  If you wish to prevent external operations being carried out by the Internal/everyone role, ensure to revoke operations from the  role.

Permissions associated with user roles

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Adding a user role

Follow the instructions below to add a user role:

1. Sign into the WSO2 ES Management Console.
2. On the Main menu, navigate to Users and Roles, and click Add. 
3. Click Add New Role. 
4. Select the domain. By default, PRIMARY appears to indicate the primary user store; however, if secondary user stores have been added they are listed in the Domain drop-down list.
5. Enter the name for the role.
6. Click Next and proceed to the next step. You can also click Finish, in which case, the new roles will be created with default permissions (none) and no assigned users.
7. Select permissions for the new role. 
   The following are the basic permissions that are required.
   • If you want the user to be able to login to the Store, add the following permission.
      
   • If you want the user to be able to login to the Publisher, add the following permission.
      
   • If you want the user the user to be able to view a specific asset type in the Publisher and Store, enable the Add and List permission of that respective asset type.
     For example, if you want the user to be able to view gadgets in the Publisher and Store, add the following permissions.
      
8. Click Next.
9. Enter a username pattern. Use one of the following approaches: 
   
   • Enter the exact username.
   • Enter part of the username followed by or preceded by an asterisk (*) (for example, ad* - this option will return all the users that have usernames starting with "ad").
   • Enter only an asterisk (*). This option will return all the users under the selected domain.
10. Select the users that will be assigned to the role. 
11. Click Finish.
    The new role is added to the list on the Roles page.

Creating an internal role

Searching for roles

Follow the instructions below to search for roles:

1. Sign into the WSO2 ES Management Console.
2. On the Main menu, navigate to Users and Roles, and click List. 
3. Click Roles. 
4. Select the user store domain.
5. Enter a role name pattern using one of the following approaches:  
   
   • Enter the exact role name.
   • Enter part of the role name followed by or preceded by an asterisk (*) (for example, t* - this option will return all the roles that have role names starting with "t".)
   • Enter only an asterisk *. This option will return all the roles under the selected domain.
6. Click Search.
   

Editing a user role

Follow the instructions below to edit a user role:

1. Sign into the WSO2 ES Management Console.
2. On the Main menu, navigate to Users and Roles, and click List. 
3. Click Roles. 
4. Search for the role.
5. To Rename the role:
   
   • Click Rename.
   • Enter the new name of the role.
   • Click Finish.
6. To edit the permissions of the role:
   
   • Click the respective  Permissions  link.
   • Select/De-select on the permissions that you wish to add/remove.
   • Click Update.
   • A confirmation message appears. Click OK.
7. To assign users to the role:
   
   • Click the respective  Assign Users  link.
   • Select the users that you wish to assign to this role.
   • Click Update.
   • A confirmation message appears. Click OK.
   • Click Finish.

Deleting a user role

Follow the instructions below to delete a user role:

1. Sign into the WSO2 ES Management Console.
2. On the Main menu, navigate to Users and Roles, and click List. 
3. Click Roles. 
4. Search for the role.
5. Click on the corresponding Delete link.
6. Click Yes to accept the confirmation request.